Traditional fax is the transmission of scanned printed materials that are either text or images or both, through the fax machine to a telephone connected to a printer or other output device. Although businesses generally keep some kind of fax capability, the technology has faced increasing competition from Internet-based alternatives. These internet-based alternatives are hosted by software called fax server software. The use of fax server software is seen as more efficient and cost-effective solution as a replacement for the traditional fax machine. Fax servers have two main categories: the first one integrates with the company’s email system, whereas the second one does not. Usually, companies that don’t rely on the use of email for business purposes choose the fax server software that doesn’t integrate with their email system.
Listed below are the major benefits of having fax server software:
• Lesser manual tasks thus reducing labor costs
• Saves ink and paper
• Reduces cost of faxing by up to 70%
• Send and receive fax from any front- and back-office applications
• There is less clutter of office equipment
• Printer jams on malfunctioning fax printers may be reprinted without being re-faxed
Simplify IT infrastructure
• The number of fax lines in an organization can be reduced
• Faxing capability can be added easily to computer programs, allowing automatic generation of faxes
• No integration time; connect and fax-enable your applications in hours instead of weeks
• Faxing may be monitored so that users may be allocated quotas or charged fees, and to ensure compliance with data-retention and financial laws
• Track and recover any of your faxes resulting to no fax loss
There are many other benefits fax server software can bring you, depending on the right enterprise fax solution you choose. But just like any other things, each has its own advantages and disadvantages. That is why, choosing the right fax server software that best suits your organization can be very critical. Most importantly, criteria in choosing one should include comprehensive capabilities, proven reliability, modular design, scalability, and a clear return of investment.